Over the years I’ve written a lot about the benefits of enterprise file consolidation, i.e., storing and managing unstructured data in a common repository. In fact, most companies still have data spread around the enterprise in distinct stand-alone data silos (usually unmanaged at the file level) including custodian computers, removable media, personal cloud accounts, file systems, email systems, and SharePoint servers (to name just a few). Companies run the risk of experiencing eDiscovery and regulatory issues, the inability to run effective data analytics processes, and lower employee productivity.
Companies moving to Office 365 must decide what they should do with their on-premise compliance journals. The issue is Office 365 does not allow for journal mailboxes, so many companies have created workarounds. They include: Utilizing shared mailboxes for journal data Exploding legacy journals so they can migrate the journaled individual emails into the associated custodian mailboxes Keeping your on-premise Exchange server active is expensive. Using a proprietary third-party cloud is also expensive and risks the issue of vendor lock-in, otherwise known as data prison.
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Healthcare providers have an ever expanding choice of medical tools to choose from. However, the more medical devices they acquire, the more complex their systems become. Two of the biggest issues healthcare providers face are: Dealing with the variety, volume, velocity, complexity, and non-interoperability of healthcare data Moving disparate data from their individual data silos to a consolidated repository where true value can be realized, i.e., faster, more reliable diagnoses (because providers and their applications have access to the full healthcare data set
The Journaling function in “on premise” Microsoft Exchange email systems was originally developed back in the late 1990s for financial services organizations to meet SEC requirements. The main requirement consisted of capturing broker/dealer communications (emails) immediately, ensuring those emails could not have been altered or deleted before they were stored on immutable storage (WORM) per SEC 17 a-3 and a- 4 requirements. The SEC wanted to ensure that broker/dealer communications were available to review in an unaltered state if complaints were later filed against the financial services organization or individual broker/dealers. In fact, other companies adopted journaling for various reasons, mostly when under litigation hold to ensure target custodian email was captured and held thereby avoiding spoliation charges. However, the financial services industry was the only industry to really require it via government regulation.
So, you’ve decided to move your on premise email system to Office 365/Exchange Online for cost savings, higher security, and scalability. However, before you begin the migration, a question you should ask is; does my organization journal email for compliance, legal, or business requirements? If your company does, then read on.
The question of whether moving to the cloud has cost advantages over that of staying on premise continues to be discussed in industry publications. Some industry analysts suggest that all things being equal, OpEx strategies should cost more than CapEx… but does it? Lets first briefly explore the definitions of the two strategies and then dig deeper into the numbers that layout the true cost of ownership (TCO) of moving to the cloud.
Customers tell us that their on premise storage systems are overflowing, causing them to continuously purchase additional, expensive enterprise storage, more floor-space, and hire additional personnel. The solution is straightforward, the cloud. So, it’s not a surprise that companies are discovering the benefits of the Azure Cloud along with the Archive2Azure intelligent data management solution to store, archive, and manage all types of structured, semi-structured, and unstructured data. Unlike third-party proprietary clouds, Azure plus Archive2Azure creates an intelligent cloud platform to store, secure, and manage all your data at the lowest price possible. And because your data is stored in your organization’s Azure tenancy, there is never a need to worry about cloud vendor lock-in or data ransoming when you want to move your data out – it's your data, stored in its native format, in your Azure account.