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Intelligent Information Management in Your Azure Cloud

With Archive2Azure, the intelligent information management and archiving solution built on Azure Services, you’re able to maintain control over all your corporate information.

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Fast, secure, painless migration of data to the Microsoft Cloud

FastCollect takes the risk out of data migration to the Microsoft Cloud by providing 100 plus connectors for migrating a huge variety of structured, semi-structured, and unstructured data. FastCollect provides for the fast, secure, and trouble-free movement of data from on premise and cloud repositories to the Microsoft Cloud in a legally defensible manner.

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Bill Tolson

Bill is the Vice President of Global Compliance for Archive360. Bill brings more than 29 years of experience with multinational corporations and technology start-ups, including 19-plus years in the archiving, information governance, and eDiscovery markets. Bill is a frequent speaker at legal and information governance industry events and has authored numerous eBooks, articles and blogs.

Blog Feature

MiFID II | GDPR | California Privacy Act | encryption | privacy | CCPA

By: Bill Tolson
February 1st, 2019

Various government privacy regulations, including GDPR, CCPA, various state regulations, and the draft federal privacy bill currently in Congress (the Consumer Data Protection Act) all include some form of the right to data erasure, otherwise known as the right to be forgotten. Because the regulations don’t specify the specifics behind the right to data erasure, some are questioning what this right means when considering PI deletion. The purpose behind this particular privacy requirement needs to be better understood as to what the regulatory authority was actually trying to accomplish.  

Blog Feature

archive360 | defensible disposition | GDPR | California Privacy Act

By: Bill Tolson
January 21st, 2019

The California Consumer privacy Act (CCPA) was passed last year (2018) with an effective date of January 1, 2020 – assuming no federal actions (check out the blog titled “Will the New California Consumer Privacy Act Stand?” for potential federal actions.)  

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The Step-by-Step Guide for Migrating to Exchange Online and Office 365

Subscribe to the blog and get instant access to the crucial steps to ensure your cloud-based Office 365 migration goes smoothly.

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EDiscovery | Azure | Information Governance | Archive2Azure | Cloud archiving | archive360 | Cloud

By: Bill Tolson
January 7th, 2019

Over the years I’ve written a lot about the benefits of enterprise file consolidation, i.e., storing and managing unstructured data in a common repository.  In fact, most companies still have data spread around the enterprise in distinct stand-alone data silos (usually unmanaged at the file level) including custodian computers, removable media, personal cloud accounts, file systems, email systems, and SharePoint servers (to name just a few). Companies run the risk of experiencing eDiscovery and regulatory issues, the inability to run effective data analytics processes, and lower employee productivity.

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Journal | Azure | Exchange Journal | Microsoft Cloud | Financial services | live journaling

By: Bill Tolson
November 15th, 2018

Companies moving to Office 365 must decide what they should do with their on-premise compliance journals. The issue is Office 365 does not allow for journal mailboxes, so many companies have created workarounds. They include: Utilizing shared mailboxes for journal data Exploding legacy journals so they can migrate the journaled individual emails into the associated custodian mailboxes Keeping your on-premise Exchange server active is expensive. Using a proprietary third-party cloud is also expensive and risks the issue of vendor lock-in, otherwise known as data prison.

Blog Feature

Healthcare | Data Migration | Vendor Neutral Archive | Medical Device Data

By: Bill Tolson
November 1st, 2018

Healthcare providers have an ever expanding choice of medical tools to choose from. However, the more medical devices they acquire, the more complex their systems become. Two of the biggest issues healthcare providers face are: Dealing with the variety, volume, velocity, complexity, and non-interoperability of healthcare data Moving disparate data from their individual data silos to a consolidated repository where true value can be realized, i.e., faster, more reliable diagnoses (because providers and their applications have access to the full healthcare data set

Blog Feature

Journal | Archive2Azure | compliance archiving

By: Bill Tolson
October 31st, 2018

The Journaling function in “on premise” Microsoft Exchange email systems was originally developed back in the late 1990s for financial services organizations to meet SEC requirements.  The main requirement consisted of capturing broker/dealer communications (emails) immediately, ensuring those emails could not have been altered or deleted before they were stored on immutable storage (WORM) per SEC 17 a-3 and a- 4 requirements. The SEC wanted to ensure that broker/dealer communications were available to review in an unaltered state if complaints were later filed against the financial services organization or individual broker/dealers. In fact, other companies adopted journaling for various reasons, mostly when under litigation hold to ensure target custodian email was captured and held thereby avoiding spoliation charges.  However, the financial services industry was the only industry to really require it via government regulation.

Blog Feature

Office 365 | Journal | Azure | Archive2Azure | Cloud archiving | live journaling

By: Bill Tolson
October 30th, 2018

So, you’ve decided to move your on premise email system to Office 365/Exchange Online for cost savings, higher security, and scalability. However, before you begin the migration, a question you should ask is; does my organization journal email for compliance, legal, or business requirements? If your company does, then read on.

Blog Feature

Azure | Archive2Anywhere | Cloud archiving | Cloud

By: Bill Tolson
October 16th, 2018

The question of whether moving to the cloud has cost advantages over that of staying on premise continues to be discussed in industry publications. Some industry analysts suggest that all things being equal, OpEx strategies should cost more than CapEx… but does it? Lets first briefly explore the definitions of the two strategies and then dig deeper into the numbers that layout the true cost of ownership (TCO) of moving to the cloud.