Archive 360 Email Archive Migration Blog

Is Cloud Storage Safe Enough for Legal Data?

Posted by Bill Tolson on August 30, 2017

There's a compelling business case for attorney’s utilizing cloud storage including cost, ease of access, and security, but can lawyers ethically use it?

I still have attorneys argue with me about the appropriateness of storing client-related data, client notes, case notes, and eDiscovery results sets in the cloud. Because cloud storage involves storing data, on remote servers/storage outside of the lawyer's direct control, it continues to generate concerns regarding its acceptability under applicable professional ethics rules.

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Topics: EDiscovery, Azure, Cloud Storage, Archive2Azure

Why You Should Move your Corporate eDiscovery Repository to the Cloud

Posted by Bill Tolson on June 8, 2017

Updated: Corporate eDiscovery data storage practices have progressed (a bit) over the last 10 years. More than a few times over the years, I’ve received emails from my employer’s corporate legal department informing me that they would need me to search my email—including local and online file repositories—for any potentially relevant content and set it aside until it was asked for. Come to think about it, I never received any follow-up emails releasing me from those instructions …

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Topics: EDiscovery, Azure, Cloud Storage, Archive2Azure

“We’re Moving on Up” to the Cloud

Posted by James McCarthy, Esq. on May 15, 2017

President Trump signed an Executive Order (EO) on 5/11 designed to strengthen the cybersecurity of federal networks by continuing a massive shift in how the US Government handles its data aiming to create a single federal IT enterprise.   This effort will be quarterbacked by the Department of Homeland Security (DHS) and the Office of Management & Budget (OMB).  DHS Security Advisor Tim Bossert explained that there will be a preference in federal procurement for shared IT services among the 190 federal agencies and the goal of this move to the cloud is to avoid defending antiquated and fractional systems. 

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Topics: Azure, Cloud Storage, Archive2Azure, Cybersecurity

The Federal Reserve of eDiscovery

Posted by Bill Tolson on May 4, 2017

Can your defense team save additional litigation cost and lower risk by using the cloud to dramatically reduce the number of data transfers?

The cloud has become a ubiquitous tool for most companies (and industries) over the last several years. However, when dealing with legal situations and eDiscovery, companies are still in the habit of shipping hard disks, optical disks, or if they’re lucky, electronically transferring terabytes of data to their external law firms in response to eDiscovery demands. Those same law firms turn around and follow the same data shipping/transfer processes when turning over client eDiscovery data to opposing counsel.

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Topics: EDiscovery, Azure, Cloud Storage, Archive2Azure

Have Departmental File Shares Stopped your Move to the Cloud?

Posted by Bill Tolson on April 10, 2017

Most of us have been exposed to enterprise file shares during our professional life. These enterprise file shares are what some also referred to as “home drives”; personal folders setup on network drives that employees would have access to store work files etc. Over the last several years, cloud-based individual file shares have become very popular. Dropbox, Google Drive, Box, Apple iCloud, SugarSync, and Microsoft OneDrive are but a few of the more popular ones.

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Topics: Azure, Cloud Storage, file share

Cool vs Cold Public Cloud Storage

Posted by Bob Spurzem on November 16, 2016

Undoubtedly you have heard about the new low cost public cloud storage from Amazon, Microsoft and Google.  New terms such as cool, cold, Nearline, coldline, and glacier are just a sample of the new brands being marketed.  To better understand these new brands, I thought it would be helpful to review and compare each brand and make note of its preferred use case.

 

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Topics: Azure, Cloud Storage, Archive2Azure

Fast, Fast…Slow, Slow

Posted by Bob Spurzem on October 17, 2016

In recent months I have been struck by the explosion of high performance storage solutions - Nutanix, Pure StorageNimble, Simplivity, and Datrium just to name a few.  These new storage solutions are pushing the performance envelope for the modern data center and virtual server hosts. What I find very interesting is the corresponding impact on actual storage expectations.

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Topics: Cloud Storage, grey data, Archive2Azure

Valuing Grey Data

Posted by Bill Tolson on September 22, 2016

As corporate data continues to pile up within the enterprise, a much asked question, at least around the IT water cooler, is why is all of this data accumulating instead of being deleted. Employees create, send, and receive approximately 20 MB of data per day. The vast majority of this data is retained because employees feel that they will need to reuse/reference it at a later date so it accumulates on local storage, on file shares, in the email system and archive, and lately, into employee corporate and private clouds (figure1). In fact, 70 to 80% of corporate unstructured data is unindexed, unmanaged, and invisible to IT.

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Topics: Azure, Cloud Storage, grey data, Archive2Azure

Now You See It, and Now You Don't

Posted by Bill Tolson on September 15, 2016

The consolidation in the Information Governance industry continues. Recently HP announced its decision to sell its software business to Micro Focus for $8.8 billion which includes its Information Management and Governance business. These software assets include HP RISS, Mimosa NearPoint, CA Messenger, Zantaz EAS, Zantaz Digital Safe, and the Iron Mountain Digital Hosted Archive.

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Topics: Archive Migration, Cloud Storage, Information Governance, Archive2Anywhere

Archive360 Teams Up with Microsoft in Legal Case to Support Cloud Computing Privacy

Posted by James McCarthy, Esq. on September 6, 2016

On September 2, 2016, Archive360 and other industry leaders filed a motion to join Microsoft’s lawsuit against the US Department of Justice (“DOJ”), [1] challenging the Electronic Communications Privacy Act (“ECPA”). Aside from the business benefits of cloud computing, cost savings, efficiency, and protection against hackers, cloud computing has now provided law enforcement a new tool to conduct extensive and unannounced searches.  The DOJ may obtain customer’s data, including e-mails, photos, and business documents, from third-party service providers such as Microsoft, Google, or Apple. Under the “gag order” portion of the law, the government can bar those providers from notifying their customers that the government has sought access to the customer’s electronic stored information. [2]  Prior to the advent of cloud based computing, if the government wanted to search such records it had to serve a warrant on the business thereby notifying them that their data was the subject of a search. Businesses could then challenge the subpoena or limit the extent of the documents sought; these procedural safeguards are lost if a business does not know its data is being delivered and reviewed. 

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Topics: Data Privacy, Microsoft, Cloud Storage

What is the Benefit of Cold Cloud Storage?

Posted by Bob Spurzem on July 25, 2016

Certainly, you have read about the emerging cloud cold storage options.  All of the three leading cloud service providers – Amazon/AWS, Google, and Microsoft offer a cold storage service.  Low-cost cloud storage is very appealing, but can you make it work in your data center? 

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Topics: Azure, Cloud Storage


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