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Bob Spurzem

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Compliance Archiving in Azure…Really?

Posted by Bob Spurzem on February 22, 2017

The cloud is an obvious candidate for storing vast amounts of email, files and other forms of unstructured data for compliance.  Organizations in highly regulated industries such as financial services, healthcare, government, and energy are very familiar with the regulatory rules that require secure retention of electronically stored information (ESI).  However, before you proceed it’s a good idea to carefully review some of the basic requirements for compliance archiving in the cloud.

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Topics: Azure, Archive2Azure, compliance archiving

Quarantine Your Stale Data

Posted by Bob Spurzem on January 25, 2017

This week I spoke with Alan Dayley, Gartner Research Director, and the topic of conversation was the management of “stale” data.  “Every customer I speak with has a potential problem with managing stale data,” said Alan Dayley.  Stale data usually consists of end user files that for various reasons become less valuable to the end user, for example at the end of a project or simply due to age. However, many of these files can remain or become more valuable to the organization because of the intellectual property or other sensitive data they can contain (figure one).  Stale data is usually found on user desktops, file shares, and just about anywhere else files are stored.

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Topics: Archive2Azure, Microsoft Cloud, Stale Data

Best Practices for Email Archive Migration to Office 365

Posted by Bob Spurzem on January 17, 2017

Are you planning your move to Office 365 and struggling to manage your legacy email archive?  If so, download this new white paper by Archive360 that concisely describes the challenges that you face and the best practice.  Some of the challenges are:

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Topics: Office 365, Journal, Archive2Anywhere, best practices

Best Practices for Protecting Your Data When Employees Leave the Company

Posted by Bob Spurzem on January 10, 2017

When employees leave a company, whether voluntarily or involuntarily, it is quite common for them to take sensitive and confidential data with them.  How widespread is the problems and what can IT Managers do to protect sensitive data?  To answer these important questions (and more) Osterman Research surveyed 187 IT/HR decision makers in organizations of various sizes primarily in North America. 

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Topics: Archive2Azure, Departing employees

Enterprise Vault.Cloud Migration Record

Posted by Bob Spurzem on January 4, 2017

Enterprise Vault.Cloud (EV.Cloud) is one of the most challenging email archives to migrate.  EV.Cloud migration is a single-connection process that is painfully slow and often corrupts the data while it is being extracted.  Archive360 is proud to be the leader in archive migration performance.  For EV.cloud migration, I am pleased to share this recent Daily Extraction report from an actual customers who was migrating archive data from EV.Cloud to PST files

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Topics: Email Archive Migration, Archive2Anywhere, EV.cloud

ITPROPortal Article: Archival: The new “killer” cloud application

Posted by Bob Spurzem on December 13, 2016

With the availability of low-cost public cloud storage, now is the perfect time for organisations to reduce the load of unstructured data.

All organisations face the challenge of managing low-touch, unstructured data that consumes valuable enterprise storage. For the majority of organisations, this task has been moved to the “back burner” for years. With the availability of low-cost public cloud storage, now is the perfect time for organisations to reduce the load of unstructured data on enterprise storage with a Next Generation Cloud Archive. 

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Topics: Public Cloud, Unstructured data

Modern Archiving in the Public Cloud

Posted by Bob Spurzem on December 12, 2016

When someone mentions the modern data center what comes to mind first?  Virtual machines (VMs), containers, SSD, flash storage, hyper-convergence?  The answer is, "all of the above."  But have you considered public cloud storage as a critical element of your modern data center strategy in 2017? 

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Topics: Azure, Archive2Azure, Public Cloud

Slash File Share Costs with OneDrive and Azure

Posted by Bob Spurzem on December 6, 2016

Have you successfully moved your organization’s on premise email service to Office 365?  If so, nicely done!  You have provided your employees with a rich package of communication and collaboration services. 

What are your plans to utilize Office 365 OneDrive?  IMHO, OneDrive is one of the most valuable assets of Office 365, second only to Exchange Online.  As part of your Office 365 license, Microsoft provides each user with a whopping 1 TB of storage for online file sharing. 

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Topics: Azure, Archive2Azure, Fileshare

Beware the Security Risk of a Legacy Email Archive

Posted by Bob Spurzem on November 22, 2016

At Archive360, we know a lot about de-commissioning legacy email archives.  Every day we speak with potential customers about moving legacy email archive data to Microsoft Office 365 or a new email archive.  The underlying question on each customer’s mind is, “should I migrate the archive data now or can I want until some future time?”  At the end of the day it is the responsibility of each customer to make this decision. In this blog I will address the potential security risk of maintaining a legacy email archive.

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Topics: email archive, Email Archive Migration, security

Cool vs Cold Public Cloud Storage

Posted by Bob Spurzem on November 16, 2016

Undoubtedly you have heard about the new low cost public cloud storage from Amazon, Microsoft and Google.  New terms such as cool, cold, Nearline, coldline, and glacier are just a sample of the new brands being marketed.  To better understand these new brands, I thought it would be helpful to review and compare each brand and make note of its preferred use case.

 

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Topics: Azure, Cloud Storage, Archive2Azure

Cloud Based Archiving Growing at Rapid Pace

Posted by Bob Spurzem on November 10, 2016

Recently released information from Osterman Research, reveals that “the archiving market is growing but the cloud-based segment is growing at a much faster pace”, says Michael Osterman. 

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Topics: Archive2Azure, Cloud archiving

Infrastructure Modernization Tips for Office 365

Posted by Bob Spurzem on November 2, 2016

Infrastructure Modernization is a trendy new phrase you will hear from industry experts and read about in IT-related articles.  In simple terms, infrastructure modernization describes a major shift taking place from on premise applications to cloud-based applications.  When properly deployed, new cloud-based applications can dramatically reduce your CAPEX spending in favor of low cost software services.

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Topics: Office 365, Azure, Archive2Azure

Fast, Fast…Slow, Slow

Posted by Bob Spurzem on October 17, 2016

In recent months I have been struck by the explosion of high performance storage solutions - Nutanix, Pure StorageNimble, Simplivity, and Datrium just to name a few.  These new storage solutions are pushing the performance envelope for the modern data center and virtual server hosts. What I find very interesting is the corresponding impact on actual storage expectations.

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Topics: Cloud Storage, grey data, Archive2Azure

Upcoming Webinar - Challenges of Modern Discovery

Posted by Bob Spurzem on October 14, 2016

For anyone responsible for legal discovery – this upcoming webinar is not to be missed!  Two experts in the field of eDiscovery will be presenting important new information for modern legal discovery. 

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Topics: EDiscovery, Webinar

The Switzerland of Cold Cloud Storage

Posted by Bob Spurzem on October 14, 2016

Last week I was on the phone with a partner discussing ‘cold’ cloud storage and what is best for the customer.  In the middle of the discussion I declared, “we are the Switzerland of cloud storage”, meaning ultimately, it is always up to the customer to decide whether or not they wish to move their data into cloud storage.

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Topics: Azure, Microsoft, Archive2Azure, cold cloud storage

Migrating Inactive Mailboxes into Office 365…Beware

Posted by Bob Spurzem on September 1, 2016

A long running issue with Exchange systems is managing inactive mailboxes.  An inactive mailbox is simply a mailbox that is associated with a departed employee.  With on premise Exchange systems it was relatively straight forward – let them sit indefinitely, or for a specified time period (e.g. 3 years), for legal, regulatory, or business reasons. 

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Topics: Office 365, Azure, Email Migration

Are You Moving Exchange Journal Data to Office 365?

Posted by Bob Spurzem on August 25, 2016

If you’re moving a legacy email archive to Office 365, chances are good that you also have Exchange journal data to move as well. If you do, it’s likely that the total amount of journal data is equal to or greater than the total size of your email archive.

With regards to Office 365, you might be wondering where the journal data is stored.  It comes down to two possibilities; move the journal into the Personal Archive of an Office 365 active mailbox, or  create separate Office 365 mailboxes (e.g. Journal Mail 001, Journal Mail 002, Journal Mail 003) and move the journal data for groups of custodians into those.  This practice is called "journal splitting”. To many, an unknown concept that raises many questions, the most important being; is journal splitting the best practice for your organization’s regulatory or legal needs?  The answer is it depends…  Let’s break it down so you have all the facts before you make a migration decision on your journal.

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Topics: Office 365, Azure, Exchange Journal

The Growing Law Firm Data Challenge: Managing Terabytes of Client Data

Posted by Bob Spurzem on August 15, 2016

Managing the huge amounts of data submitted by clients for eDiscovery response is a time-consuming and complex task. Many law firms are struggling to keep up with the data storage, professional, and client demands, and many don’t have (or enforce) law firm data ingestion processes nor economical long-term electronic data storage.  One continuing issue for many law firms is the data ingestion process (or lack of a process) to ensure client data sets are logged, indexed, secured and managed appropriately. On too many occasions, large client data sets are handed over to the managing attorney directly, bypassing firm data ingestion processes, making it harder to find and manage. So the first key to handling and organizing client data costs effectively is to create and enforce a client data ingestion process that includes participation of the firm’s information governance (IG) team.

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Topics: EDiscovery, Azure, Law firm cloud storage

What is the Benefit of Cold Cloud Storage?

Posted by Bob Spurzem on July 25, 2016

Certainly, you have read about the emerging cloud cold storage options.  All of the three leading cloud service providers – Amazon/AWS, Google, and Microsoft offer a cold storage service.  Low-cost cloud storage is very appealing, but can you make it work in your data center? 

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Topics: Azure, Cloud Storage

Is Microsoft Inadvertently Blocking Your Road to Office 365?

Posted by Bob Spurzem on June 28, 2016

Microsoft FastTrack was designed to help you move your on premise Exchange email system to Office 365 “smoothly and with confidence”.  But, when you read the “fine print” you discover that FastTrack will NOT migrate email archive data, including compliance-related journal data.  The problem with this oversight is that most organizations planning to migrate to Office 365 similarly have a legacy email archive that should also be migrated. In fact, in a recent survey by Osterman Research, 64% of Office 365 migrations include a legacy email archive, so this lack of support is a major “road block” (or at least speed bump) to fully migrating to Office 365.

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Topics: Archive Migration, Office 365, Email Archive Migration


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