Back in January of this year, we published a blog titled Quarantine your Stale Data about the need to quarantine your stale (or grey) data. In it, we talked about a conversation we had with Alan Daley, Research Director of Gartner Research, about the problems his clients were having with managing stale data – or those files that for whatever reason, become less valuable to the end-user over time.
The Journaling function in “on premise” Microsoft Exchange email systems was originally developed back in the late 1990s for financial services organizations to meet SEC requirements. The main requirement consisted of capturing broker/dealer communications (emails) immediately, ensuring those emails could not have been altered or deleted before they were stored on immutable storage (WORM) per SEC 17 a-3 and a- 4 requirements. The SEC wanted to ensure that broker/dealer communications were available to review in an unaltered state if complaints were later filed against the financial services organization or individual broker/dealers. In fact, other companies adopted journaling for various reasons, mostly when under litigation hold to ensure target custodian email was captured and held thereby avoiding spoliation charges. However, the financial services industry was the only industry to really require it via government regulation.
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Many companies struggle with the long-term storage of low touch data that, because of its nature, does not really fit with the high priced, high performance enterprise storage strategy many companies rely on.
Every day corporate employees beg for more enterprise share drive capacity, to store work documents, backups, internet research, etc. All while demanding their aging, low-touch files not be deleted from those same corporate file shares.
The cloud is an obvious candidate for storing vast amounts of email, files and other forms of unstructured data for compliance. Organizations in highly regulated industries such as financial services, healthcare, government, and energy are very familiar with the regulatory rules that require secure retention of electronically stored information (ESI). However, before you proceed it’s a good idea to carefully review some of the basic requirements for compliance archiving in the cloud.
Microsoft had a good week. On Tuesday, a federal appeals court in New York quashed a search warrant seeking to compel Microsoft to turn over customer emails it stores overseas.  The day before, Microsoft defended itself against a US Department of Justice (DOJ) motion to dismiss its lawsuit to protect its customers from “Secrecy Orders,” a procedure where Microsoft is compelled to turn over customer’s email and data and then restrained from advising its customers of the search.  The fever pitched privacy battles in 2016 are shaping up to be an undercard for larger title fights in 2017, if the first few weeks of the New Year are any harbinger of what is to come.
This week I spoke with Alan Dayley, Gartner Research Director, and the topic of conversation was the management of “stale” data. “Every customer I speak with has a potential problem with managing stale data,” said Alan Dayley. Stale data usually consists of end user files that for various reasons become less valuable to the end user, for example at the end of a project or simply due to age. However, many of these files can remain or become more valuable to the organization because of the intellectual property or other sensitive data they can contain (figure one). Stale data is usually found on user desktops, file shares, and just about anywhere else files are stored.
Are you planning your move to Office 365 and struggling to manage your legacy email archive? If so, download this new white paper by Archive360 that concisely describes the challenges that you face and the best practice. Some of the challenges are:
When employees leave a company, whether voluntarily or involuntarily, it is quite common for them to take sensitive and confidential data with them. How widespread is the problems and what can IT Managers do to protect sensitive data? To answer these important questions (and more) Osterman Research surveyed 187 IT/HR decision makers in organizations of various sizes primarily in North America.
Enterprise Vault.Cloud (EV.Cloud) is one of the most challenging email archives to migrate. EV.Cloud migration is a single-connection process that is painfully slow and often corrupts the data while it is being extracted. Archive360 is proud to be the leader in archive migration performance. For EV.cloud migration, I am pleased to share this recent Daily Extraction report from an actual customers who was migrating archive data from EV.Cloud to PST files.
We recently caught up with George Crump, Founder of the well-known analyst firm, Storage Switzerland to provide an update on Archive360 and its technology solutions, as well as provide a sneak peek at what's to come. And, I guess he liked what he heard, because the result was a Briefing Note entitled, "Breaking the Archive Dead End".
With the availability of low-cost public cloud storage, now is the perfect time for organisations to reduce the load of unstructured data.
All organisations face the challenge of managing low-touch, unstructured data that consumes valuable enterprise storage. For the majority of organisations, this task has been moved to the “back burner” for years. With the availability of low-cost public cloud storage, now is the perfect time for organisations to reduce the load of unstructured data on enterprise storage with a Next Generation Cloud Archive.
When someone mentions the modern data center what comes to mind first? Virtual machines (VMs), containers, SSD, flash storage, hyper-convergence? The answer is, "all of the above." But have you considered public cloud storage as a critical element of your modern data center strategy in 2017?
Have you successfully moved your organization’s on premise email service to Office 365? If so, nicely done! You have provided your employees with a rich package of communication and collaboration services.
What are your plans to utilize Office 365 OneDrive? IMHO, OneDrive is one of the most valuable assets of Office 365, second only to Exchange Online. As part of your Office 365 license, Microsoft provides each user with a whopping 1 TB of storage for online file sharing.
Most organizations eventually retire (shut down) aging business applications for several reasons including cost reduction, application consolidation, risk reduction, and because of new regulatory and eDiscovery requirements. However, one question that is not usually addressed early on is; what should be done with the associated application data?
The adage “too big to fail” relates to financial institutions so large and interconnected that their failure would have seismic repercussions in the economy, but what about these same companies’ plans to manage big data? The new question is whether there is a data archive “too big to move?”
At Archive360, we know a lot about de-commissioning legacy email archives. Every day we speak with potential customers about moving legacy email archive data to Microsoft Office 365 or a new email archive. The underlying question on each customer’s mind is, “should I migrate the archive data now or can I want until some future time?” At the end of the day it is the responsibility of each customer to make this decision. In this blog I will address the potential security risk of maintaining a legacy email archive.
Undoubtedly you have heard about the new low cost public cloud storage from Amazon, Microsoft and Google. New terms such as cool, cold, Nearline, coldline, and glacier are just a sample of the new brands being marketed. To better understand these new brands, I thought it would be helpful to review and compare each brand and make note of its preferred use case.